{"id":292,"date":"2026-02-23T19:42:10","date_gmt":"2026-02-23T19:42:10","guid":{"rendered":"https:\/\/thegrowthportfolio.nl\/?p=292"},"modified":"2026-03-02T07:31:14","modified_gmt":"2026-03-02T07:31:14","slug":"building-a-system-time-management-ii","status":"publish","type":"post","link":"https:\/\/thegrowthportfolio.nl\/?p=292","title":{"rendered":"Building a System: Time Management II"},"content":{"rendered":"\n<h1 class=\"wp-block-heading\">Building a System: Tool for Time Management (2)<\/h1>\n\n\n\n<div style=\"height:24px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>I\u2019ve previously spoken about some important pillars of time management in terms of mindset&nbsp; and useful tools. However, I find that it can be quite hard to keep track of every moving part in my life. That is why I created the following \u2018worksheets\u2019 to fill in (on Sunday\/at the start of the week\/whenever it works for you) to help you stay on top of your workload.&nbsp;<\/p>\n\n\n\n<div style=\"height:24px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong><em>Page 1: \u2018All Tasks\u2019<\/em><\/strong><\/p>\n\n\n\n<p>The first page is meant to be a brain dump of all tasks that need to get done this week. This can (and will probably) be messy. That is no problem, just get everything out of your head and onto the paper. The next pages will be about organizing all tasks.<\/p>\n\n\n\n<div style=\"height:24px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong><em>Page 2: \u2018Priority Matrix\u2019<\/em><\/strong><\/p>\n\n\n\n<p>The idea of a \u2018priority matrix\u2019 stems from former US president Dwight D. Eisenhower. He developed this time-management tool to set priorities, improve focus and reduce stress. His original matrix consisted of the following four quadrants:<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;69e21e339c392&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"69e21e339c392\" class=\"wp-block-image size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"640\" height=\"500\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/thegrowthportfolio.nl\/wp-content\/uploads\/2026\/02\/image-2.png\" alt=\"\" class=\"wp-image-294\" srcset=\"https:\/\/thegrowthportfolio.nl\/wp-content\/uploads\/2026\/02\/image-2.png 640w, https:\/\/thegrowthportfolio.nl\/wp-content\/uploads\/2026\/02\/image-2-300x234.png 300w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"state.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;69e21e339c8b4&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"69e21e339c8b4\" class=\"wp-block-image size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"742\" height=\"790\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/thegrowthportfolio.nl\/wp-content\/uploads\/2026\/02\/image-1.png\" alt=\"\" class=\"wp-image-293\" srcset=\"https:\/\/thegrowthportfolio.nl\/wp-content\/uploads\/2026\/02\/image-1.png 742w, https:\/\/thegrowthportfolio.nl\/wp-content\/uploads\/2026\/02\/image-1-282x300.png 282w\" sizes=\"auto, (max-width: 742px) 100vw, 742px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"state.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p>I really like the underlying idea of this matrix, but I have a few remarks. That\u2019s why, for my own planning, I modified it:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>\u2018(Not) important \/ (not) urgent\u2019 \u2192 \u2018high\/low importance \/ high\/low urgency\u2019: <\/strong>To speak for myself, there are few tasks that have no importance or urgency whatsoever. This is why I changed this to a sliding scale.<\/li>\n\n\n\n<li><strong>\u2018Delegate\u2019 \u2192 \u2018Do (low energy)\u2019: <\/strong>Delegating is very often not a possibility. That is why I changed it to \u2018low energy\u2019. By this, I mean that these tasks should be scheduled at moments where you are tired or less motivated. Of course, if these can be delegated (or automated), that\u2019s even better.<\/li>\n\n\n\n<li><strong>\u2018Eliminate\u2019 \u2192 \u2018Let it go\u2019:<\/strong> As eliminating tasks is not always desirable, I titled this section \u2018Let it go\u2019, to signify that you should be content with postponing (or actually deleting) the task if you don\u2019t get it done this week.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:24px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong><em>Page 3&amp;4: \u2018Daily Actions\u2019<\/em><\/strong><\/p>\n\n\n\n<p>This is where you start planning the week ahead, this can be supplemented or substituted with time blocking (in a calendar app). This spread is intended to be used as a daily to-do list, so I recommend adding boxes that can be checked off or highlighting\/crossing out when tasks are finished. Additionally, I added a deadline section. This section can be combined with the previous priority matrix by adding abbreviations for <em>&#8216;Do (low\/high energy)\/plan\/let it go&#8217;.<\/em><\/p>\n\n\n\n<div data-wp-interactive=\"core\/file\" class=\"wp-block-file\"><object data-wp-bind--hidden=\"!state.hasPdfPreview\" hidden class=\"wp-block-file__embed\" data=\"https:\/\/thegrowthportfolio.nl\/wp-content\/uploads\/2026\/02\/Time-Management-Planning-Worksheets.pdf\" type=\"application\/pdf\" style=\"width:100%;height:600px\" aria-label=\"Embed of Time Management Planning Worksheets.\"><\/object><a id=\"wp-block-file--media-86b977b5-1c28-4542-a128-3d758b1ee69f\" href=\"https:\/\/thegrowthportfolio.nl\/wp-content\/uploads\/2026\/02\/Time-Management-Planning-Worksheets.pdf\">Time Management Planning Worksheets<\/a><a href=\"https:\/\/thegrowthportfolio.nl\/wp-content\/uploads\/2026\/02\/Time-Management-Planning-Worksheets.pdf\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-86b977b5-1c28-4542-a128-3d758b1ee69f\">Download<\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>The practical companion to the previous blogpost on time management; This week, I&#8217;ll go through a structured planning process based on my organization worksheets. <\/p>\n","protected":false},"author":1,"featured_media":305,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"ngg_post_thumbnail":0,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-292","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/thegrowthportfolio.nl\/index.php?rest_route=\/wp\/v2\/posts\/292","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/thegrowthportfolio.nl\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/thegrowthportfolio.nl\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/thegrowthportfolio.nl\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/thegrowthportfolio.nl\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=292"}],"version-history":[{"count":3,"href":"https:\/\/thegrowthportfolio.nl\/index.php?rest_route=\/wp\/v2\/posts\/292\/revisions"}],"predecessor-version":[{"id":298,"href":"https:\/\/thegrowthportfolio.nl\/index.php?rest_route=\/wp\/v2\/posts\/292\/revisions\/298"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/thegrowthportfolio.nl\/index.php?rest_route=\/wp\/v2\/media\/305"}],"wp:attachment":[{"href":"https:\/\/thegrowthportfolio.nl\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=292"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/thegrowthportfolio.nl\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=292"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/thegrowthportfolio.nl\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=292"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}